Assistant Director of Events- Division of Energy & Innovation (Finance)
Department: UH Energy
Salary: 49,400-56,200
Description:
Manages the day-to-day operations of a large university program or department, including the supervision of staff employees, student workers, programs or processes.
1. Plans and develops procedures for administering a large or complex department or program.
2. Manages fiscal activities, including procurement and budget analysis.
3. Provides guidance to subordinate staff and evaluates performance.
4. Prepares abstracts, research reports, funding proposals, operations and procedure manuals, and other written material and documentation.
5. Creates and reviews reports of expenditures and activities.
6. May administer grants and grant-related related communications, scholarships and other operations.
7. Develops, implements and maintains appropriate policies and procedures.
8. May serve as property custodian for the department.
9. Performs other job-related duties as assigned.
MQ: Education: Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional discipline. Knowledge of the discipline is normally obtained through a formal, directly job-related 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Experience: Requires a minimum of one (1) year of directly job-related experience. Certification/Licensing: None.
Event Planning:
1. Manage set-up and ongoing monitoring of the event registration portal.
2. Establish and maintain relationships with suppliers and vendors.
3. Negotiate prices, menus, space, etc. with suppliers and vendors.
4. Develop, manage, and oversee assigned event budgets.
5. Provide on-site supervision of events to oversee the use of facilities, physical set-up, catering, security, and compliance with campus policies and procedures.
6. Responsible for coordinating and supervising event set-up.
Marketing & Volunteer Management:
1. Maintain and distribute the semesterly event calendar for the office.
2. Recruit, train, develop, and mentor college students and student organization members who will function as event volunteers.
3. Market opportunities to students through interaction with staff, faculty, and student orgs
4. Develop and administer surveys for departmental events and activities.
5. Analyze data and recommend changes based on findings.
Administrative:
1. Prepare and manage contracts and other procurement instruments for services as assigned.
2. Prepare financial documents, monitor spending, and provide financial tracking reports.
3. Conduct event inventory and order supplies as needed.
May require working extended hours in the days leading up to an event and on-site, if needed.
Preferred qualifications:
• One or more years of experience in event management, recruiting, sales, or similar roles preferred
• Experience planning or attending events in a university setting preferred
• Excellent written and verbal communication skills
Successful candidates will have the ability to work independently as well as part of a team, work well under pressure, consistently meet deadlines, and manage multiple projects while remaining flexible and positive. This role requires exceptional organizational skills and attention to detail. Further, successful candidates will effectively communicate with all levels of management and fellow employees and be able to recruit, lead and steward volunteers.
All positions at the University of Houston-System are security sensitive and will require a criminal history check.
The policy of the University of Houston-System and its universities is to ensure equal opportunity in all its educational programs and activities, and all terms and conditions of employment without regard to age, race, color, disability, religion, national origin, ethnicity, military status, genetic information, sex (including gender and pregnancy), sexual orientation, gender identity or status, or gender expression, except where such a distinction is required by law.
