Academic Program Specialist (Finance)
Dept Number/Name: 0-1223-000 / English
College Division: Acad Affairs-Coll of ArtsandSci
Salary Plan: Staff
Job Code/Title: 2200 / Academic Program Specialist
Hiring Salary/Salary Range: $40,000
Position Number: 00029820
ORGANIZATIONAL SUMMARY:
The Department of English is one of the largest academic departments in the University. We offer three undergraduate degree programs, two Master's programs, an MFA program, and two PhD programs. Our First Year Composition program serves over 5,500 students per year. We run over 400 sections of courses each semester, employing 166 teaching staff (regular faculty, visiting faculty, adjuncts, and TA's). We generate more SCH than almost any other academic unit in the university. Our faculty members are committed teachers as well as active scholars and researchers; hold editorships of journals; sit on numerous department, college, university, and professional association committees and councils.
POSITION SUMMARY:
This position reports directly to the Graduate Director who oversees, directs, supervises the graduate programs in the Department of English. This position performs specialized administrative work in support of the Graduate Director and the graduate programs in the Department of English and serves as a point of contact to current graduate students, prospective graduate students, and faculty on matters related to course enrollment, program requirements, policies, and procedures. All duties are completed under the direction of the Graduate Director.
RESPONSIBILITIES:
Under the direction of the Graduate Director, prepare and draft communications and explanations regarding academic policies and relay information to faculty staff, and students regarding policy matters related to the academic program. Update and distribute policies via handbooks, emails, and websites to students and faculty. Serve as an informed point of contact for student and faculty questions regarding program policies and practices. Update Graduate Director on policies outside of department and explain policies outside of department to students and faculty on policies outside of department, i.e. those of the College and Graduate School. Fulfill department or unit responsibilities for admissions recruitment and program marketing. Edit and publish informational materials for prospective graduate students in graduate recruitment brochure, in handbooks, and on department website. Act as point person for prospective student inquiries. Maintain positive alumni connections for assistance in recruiting new students to graduate programs.
Collate and organize accurate administrative data to produce reports for internal and external use, including accreditation reviews. Track student progress and notify individual students of standing in program, upcoming benchmarks to be met, and limitations on time and/or funding (for GAs). Under the direction of the Graduate Director, prepare materials and assessments for posting via online Web pages. Support faculty and students by coordinating MA, MFA, and PhD exam materials. Ensure that faculty and students are aware of relevant rubrics for each benchmark within each degree program. Ensure that program assessment materials are updated and available to the Graduate Director, graduate faculty, and graduate students via Canvas sites and/or Box as necessary.
Coordinate admission materials submitted to the Graduate School. Organize for departmental assessment. Under the direction of the Graduate Director, communicate to applicants results of admissions. Follow up with new student registration.
Under the direction of the of the Graduate Director, review GA contracts, tuition waivers, and course permits; maintain records and files in communication with department staff, faculty, and program needs.
In coordination with the Graduate Director, write reports and prepare presentations, program materials, and promotional materials about the academic program, new student orientation, instructional activity, program planning, etc. Prepare and deliver presentation and handouts on graduate program policies and graduate student responsibilities to incoming students each year. Collect and report on a variety of data to Graduate Director and other department administrators as requested.
Develop and draft semester course schedule for graduate courses in coordination with the Graduate Director, an internal schedule and in OASIS. Coordinate space requirements and classroom logistics as needed to ensure seamless delivery of instruction. Consult with faculty to schedule graduate classes in seminar or computer classrooms as needed. Collect course information from faculty for publication in Graduate Course Bulletin for distribution to students prior to registration. Coordinate with the Graduate Director to ensure all courses in Bulletin are labeled with the most up to date information, e.g. pre-requisites, degree requirements, etc.
Serve as liaison with other academic and administrative departments regarding the academic program, representing the program on cross-functional teams, policy committee, and work groups. Communicate regularly with College and Graduate School staff regarding processing forms and on student issues. At the directions of the Graduate Director, act as liaison with College and Graduate School for graduate students and faculty.
Perform other administrative and analytical duties supporting the Graduate Director and the academic mission of the department, college, or unit. Attend Graduate School meetings and update Graduate Director on any new or changed policies. Certify students for graduation each semester.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a high school diploma or equivalent, with four years of experience in office or administrative positions. Appropriate college coursework or vocational/ technical training may substitute at an equivalent rate for the required experience
USF Tampa
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38776
Posting Date: 02/14/2025
Posting End Date: 02/22/2025
How to Claim Veteran's Preference:
This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
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