Physical Therapy Clinic Manager and Admissions Coordinator (Administrative)
Summary/Objective The Physical Therapy Clinic Manager and Admissions Coordinator manages the day-to-day operations of the Faculty/Student Practice and collaborates with the Office of Admissions to review application and facilitate visits from prospective students. This staff member also supports the overall needs of the division of physical therapy. Essential Job Duties Clinic Manager Schedules appointments and meetings for Faculty/Student Practice therapists, students, vendors, clients, and patients. Manages day-to-day operation of the Faculty/Student Practice, including inventory and requesting of supplies, materials, and department forms coordinating with the PT Department Administrative Assistant. Maintains the operational budget of the Faculty/Student Practice coordinating with the PT Department Administrative Assistant. Prepares purchase requisitions for Faculty/Student Practice budget purchases coordinating with the PT Department Administrative Assistant. Promotes and markets the Faculty/Student Practice in conjunction with the ICE coordinator. Supervises student labor. Prepares and coordinates dissemination of clinic documentation/records as requested for external stakeholders. Possesses a comprehensive understanding of HIPAA/HITECH and related health care office confidentiality regulations. Coordinates and manages patient/client records both in paper and electronic form. Admissions Coordinator Manages the processing of all Doctor of Physical Therapy applications from both the Physical Therapy Centralized Application Service (PTCAS) and the University's Customer Relationship Management (CRM) system, currently Slate Compiles each applicant's transcripts, references, and observation hours while calculating their GPA before passing this information to the Director of the Physical Therapy program and Director of Graduate Admissions for final review/admissions decision. Updates shared files with changes in student information such as local status in PTCAS, including offers out, offers accepted, and declined offers. Updates the list of academic scholarships secured by incoming students as needed. Centralizes accepted students' academic information and relevant personal information for faculty in preparation for upcoming start terms. Coordinates on-site visits of prospective students, including conducting and/or scheduling tours of the facilities and arranging meetings with a faculty member. General Maintains effective communication, problem-solving, time-management, and professional hospitality skills in executing job duties. Performs all duties as assigned by supervisor. Sets an example of a Christian lifestyle for the SBU Community. Supervisory Responsibility This person will give direction to student/campus employment when assigned to the Faculty/Student Practice. Position Requirements Required Formal education and/or training in Health Care Office Management is required. Health Care Office Management experience (3 years). Skill in use of Windows, computer applications, word processing, spreadsheets, database, health care office management systems. Preferred Preferred education level at either the Certificate, Associate or Bachelor level. Work Environment Must be able to work in a typical health care office environment. Occasional non-traditional business hours may be required to accomplish specific organizational or program objectives and tasks.