Supervising Office Assistant I - RUHS Medical Center (Finance)
The Riverside University Health System is seeking for a Supervising Office Assistant I to join the Hospital Security Department.
The Supervising Office Assistant will manage and be working with the reception staff, creating schedules, covering breaks and ensuring staff training and completing evaluations.
Competitive candidates will possess the following:
- At least one year of clerical supervisory experience is required
- Experience in a clerical position within a medical or hospital setting
- Bilingual in Spanish is preferred
- Advanced knowledge of Microsoft Word, Teams, and Excel
- Knowledge using EPIC (Electronic Health Records System)
- Exceptional customer service and communication skills
5/40 - Monday to Friday
Hours: 8:00 am - 5:30 pm
Meet the Team! https://www.ruhealth.org• Supervises the work of a clerical staff; establishes work sequence, time table, or priorities; makes work assignments; provides guidance to staff in resolving technical problems and machine operation.
• Sets production goals for unit; evaluates the amount and quality of work completed; motivates employees to improve quality and quantity of work; initiates a variety of corrective actions to solve work performance problems; documents corrective action.
• Prepares and signs performance evaluations; makes recommendations on employee disciplinary actions, dismissals, step increases, and promotions.
• Interviews, selects, and recommends on the hiring of new staff members; reviews performance evaluations with employees; conducts or directs the orientation of new staff members and the training of staff members.
• Resolves problems among assigned staff members; maintains time and attendance records; approves or denies requests for time off; designs physical changes to improve work flow.
• Writes policies and procedures for the unit; establishes and revises internal work policies, procedures, and controls concerning automated editing, typing, and type composing equipment to assure consistency, efficiency, and compliance with user needs.
• In addition, performs complex clerical work as defined in the classification specification of Office Assistant III.Experience: Three years of clerical experience. Either of the following may be substituted for one year of experience:
Completion of 18 semester or 27 quarter units from a recognized college in secretarial sciences, office practices, business education, or a closely related field.
OR
Completion of 360 hours of training from a recognized occupational training program in secretarial sciences, business education, or a closely related field.
Knowledge of: The principles and techniques of supervision; correct English usage, grammar, spelling, vocabulary, punctuation, format and style; modern office practices and procedures including preparing correspondence and reports, and filing; standard office equipment including the programming of a variety of material information processing equipment; the capabilities and applications of information processing equipment.
Ability to: Supervise subordinates; perform complex clerical work involving independent judgment and initiative; read and interpret information from charts, graphs, and tables; gather data and organize it into report format; understand and interpret laws, rules, regulations, and written policies and procedures, and apply them to specific situations; supervise subordinates.
Other Requirements:
Possession of a valid California Drivers License may be required.
Physical Requirements:
Be able to stand and walk for a considerable amount of time. This position will be escorting patients to their destination, walking back and forth from each hospital entrance and the 3rd floor to the L & D waiting room. Open to All Applicants:
This recruitment is open to all applicants.
Applicants who are current County of Riverside employees and/or current employees of the Riverside Univeristy Health System may be considered before other applicants depending on the volume of applications received.
Qualified applicants may be considered for future vacancies throughout the County.
Application Period:
BASED ON THE NUMBER OF APPLICATIONS RECEIVED, THIS POSITION MAY CLOSE WITHOUT NOTICE.
Applications received prior to the closing date will be considered based on the information submitted. Changes or alterations cannot be accepted. No late applications will be permitted.
Include relevant work experience details on resume and/or application
Applicants who fail to provide information demonstrating they possess the position requirements may not be considered further in the application process. A description of job duties directly copied from the job classification or job posting will not be considered.
Upload a copy of any license(s), official/unofficial transcript(s), degrees, and/or related employment documents to your NeoGov account. If your education was completed outside of the United States, you will need to provide a copy of your Foreign Education Equivalency evaluation from a member of the National Association of Credential Evaluation Services (NACES) or Association of International Credential Evaluators, Inc. (AICE).
For questions regarding this recruitment please contact the recruiter, Lisette Jimenez at: lijimenez@rivco.org .
