Foundation Manager (Finance)

About Us:
The ScanSource Charitable Foundation is dedicated to improving the lives of underrepresented populations in the communities where our employees live and work. We strive to make a significant impact through strategic philanthropy and innovative programs focused on child welfare, food insecurity, and workforce development for children. While related to ScanSource, Inc. ("ScanSource"), the ScanSource Charitable Foundation is a separate legal entity.

Job Description:
We are seeking a dynamic Foundation Manager to lead the ScanSource Charitable Foundation in achieving its mission and vision. This role involves coordinating various aspects of the Foundation's operations, including planning, grant application and review processes, financial management, Board recruitment, and other assigned duties. The Foundation Manager will collaborate closely with the VP of Philanthropy and Community Engagement and the Foundation Board on large-scale programming and projects led by ScanSource.

Key Responsibilities:

Strategic Planning:

• Assist in developing and implementing the Foundation's strategic plan in collaboration with the Board, VP of Philanthropy and Community Engagement, applicable ERG groups and additional key stakeholders, ensuring alignment with the Foundation's mission and objectives.
• Thoroughly understand the Foundation by-laws and become a trusted advisor.

Finance:

• Manage the Foundation's daily budget and finances with guidance from the Board.
• Issue checks, reconcile expenses, and perform other financial duties as assigned.
• Work with assigned financial representatives of ScanSource on appropriate tax filings and required documentation.
• Prepare and send final tax-deduction letters to all donors as required by law.
• Ensure financial stability through prudent fiscal management of funds.
• Ensure compliance with all relevant laws, regulations, and ethical standards.

Grants:

• Oversee a transparent and fair grants process, including communication, documentation, and award notifications.
  • Collaborate with the Foundation executive committee to develop the overall grants process.
  • Document processes and responsibilities, and train relevant parties, including grant applicants, the Foundation Board, and other key stakeholders.
  • Create and send all communications to potential grant recipients, including information on deadlines, grant process, application process, etc.
  • Train applicants on the Foundation's mission, grant process, eligibility criteria, and application procedures through virtual, recorded, and in-person sessions as needed.
  • Schedule meetings with applicants to proactively address questions about the process and application.
  • Provide clear feedback to applicants, both in writing and in-person, regarding the outcome of their applications.
  • Issue grant checks in collaboration with the treasurer in a timely manner.
  • Develop, collect, and document grant reporting procedures with all awarded applicants, ensuring timely and complete documentation.

General Duties:

• Work independently with the ScanSource Charitable Foundation to support the organization, its members, and the community.

• Prepare and distribute meeting minutes, committee minutes and other notices, detailed documentation, and agendas for all Board meetings and retreats.
• Place all notes and other documentation in a visible storage location as required by the by-laws.
• Track and remind Board members of assignments, roll-offs, and onboard new Board members.
• Help oversee and participate in meetings, ensuring compliance with Robert's Rules of Order.
• Perform other duties as assigned.

Reporting:

• Monitor and evaluate the impact of the Foundation's funded grants and programs.
• Create and distribute detailed quarterly and yearly reports on spending and impact to the Board and key stakeholders.
• Provide monthly detailed accounting reports to the Board and key stakeholders.

Relationships:

• Cultivate and maintain relationships with internal and external stakeholders.
• Work closely with the VP of Philanthropy and Community Engagement along with People and Culture and appropriate ERG groups to align with ScanSource's vision, mission, and resources dedicated to improving the lives of underrepresented populations.

Promotion:

• Work with the Corporate Communications team and VP of Philanthropy and Community Engagement to promote employee communication about the Foundation's mission, grants, impact, and ScanSource community programs.

Programs:

• Assist in the tactical execution of educational programming for ScanSource and the Foundation Board, including specific school programs as assigned.

Qualifications:

• Excellent communication and interpersonal skills, with the ability to inspire and engage diverse stakeholders.
• Ability to translate vision into actionable plans and measurable outcomes.
• Proven success in building partnerships and fostering collaborative relationships.
• Strong financial and operational skills.
• Bachelor's degree preferred; 3-5 years of relevant experience preferred.
• Spanish fluency preferred.

Attributes:

• Passionate about philanthropy and social impact.
• Commitment to diversity, equity, and inclusion.
• Adaptable and resilient in a fast-paced environment.
• Integrity and a strong ethical compass.

Compensation:

Compensation Range: $55,000 - $65,000

Actual annual salary offered to a candidate will be based on a number of variables including work experience, education and skills/ achievements, and will be mutually agreed upon at the time of offer. This position is not eligible for a variable pay component as part of the hiring range.

While we're committed to providing top-tier solutions, we're just as committed to supporting our own team. Our employees enjoy a variety of comprehensive benefits, including medical/dental/vision coverage, life insurance, and a 401(k) plan with matching provision. Outside of CA, ScanSource grants 128 hours of paid time off (PTO) each calendar year (prorated for date of hire). In the state of CA, employees accrue a set number of hours each pay period equaling the same 128 hours of PTO. ScanSource also celebrates 10 paid company holidays.

ScanSource, Inc. is an Equal Opportunity Employer

EOE/M/F