Executive Assistant (Manufacturing)

Essential Job Functions:

• Build and maintain strong relationships with executives and their teams to understand their needs and preferences.
  • Conduct regular one-on-one meetings with leaders to stay aligned with their objectives and goals.
  • Participate in staff meetings to stay informed and involved.
  • Understand and adapt to the preferred working and communication styles of each leader.
• Schedule and coordinate meetings; develop and manage attendee lists and agendas.
• Organize meetings/seminars both locally and off-site, including coordinating with suppliers and managing timelines.
  • Coordinate offsite events, ensuring all logistical details are handled efficiently.
• Make hotel/travel arrangements and obtain key receipts for completion of Certify expense reports for leaders.
• Process purchases as required and code invoices appropriately.
• Review mail and/or email; respond to information requests, provide necessary follow-up, and/or forward to the appropriate party.
• Backfill as receptionist when needed, including visitor hospitality and directing phone calls.
• Function as a subject matter expert (SME) in using Microsoft Teams, PowerPoint, and other organizational tools to support meetings and presentations.
  • Understand and implement technology solutions that best suit the meeting.
• Maintain confidentiality and exercise discretion in handling sensitive information.

Education & Experience Requirements:

• Associate's degree required.
• Minimum of 4 years of relevant experience required.

Knowledge, Skills & Abilities:

• Knowledge of and ability to manage the major responsibilities and accountabilities for the functions supported.
• Knowledge of processes, tools, and services for managing the acquisition, maintenance, and dissemination of physical and electronic information.
• Ability to conduct ongoing office administration tasks effectively and efficiently in support of local and remote teams.
• Proficiency in office support tools available (e.g., Word, Outlook, PowerPoint, and Excel).
• Excellent communication skills:
  • Be clear, concise, and confident in interactions with leaders.
  • Tailor communication style to suit different audiences and situations.
  • Demonstrate active listening and provide thoughtful responses.
• Organization of key documents and files for easy retrieval.
• Expertise in organizing and coordinating offsite events.
• Advanced skills in preparing presentations and using technology to enhance meeting effectiveness.

Physical Requirements & Work Environment:

• Primarily works within the office, with occasional work-from-home days when key leaders are traveling.

#LI-HM1

#MPC Salary Minimum: 59672Salary Maximum: 89508