Administrative Services Analyst I/II - Value Analysis Program (Finance)

The County of Riverside's University Health System - Medical Center department seeks an Administrative Services Analyst I/II to join their Value Analysis Program team. Under direction, the incumbent will be responsible for validating positions, negotiating contract terms, analyzing pricing and spending, reviewing non-standard purchasing requests, and assessing department usage/spending on supplies and equipment ; and other administrative work as required. This position is located in Riverside.

The ideal candidate will have professional experience and/or knowledge with the following:
- Minimum 3 years of experience with administrative work
- Minimum 1 year of experience with contracts
- Minimum 1 year of experience with vendor relations or procurement
- Experience with Excel, Power BI, and Access

This position has a 9/80 schedule - 7:00am - 4:30pm, with non-payday Friday off.

The Administrative Services Analyst I classification is a natural progression under fill for the class of Administrative Services Analyst II. Incumbents are eligible to promote to Administrative Services Analyst II after obtaining one year of experience as an Administrative Services Analyst I, receiving a satisfactory performance evaluation, and meeting the educational and/or experience requirements. Failure to meet the requirements to promote at the end of the probationary period will result in incumbents being returned to their former County classification or new hires being probationary released.

Meet the Team! RUHS-MC Website Administrative Services Analyst I:
•Conduct studies of operational, service and programmatic activities including workflow, organizational structure, operating procedures, space utilization, facilities management, equipment usage, and staffing patterns; develop reports and recommendations for appropriate action based on the analysis of collected data.
•Assist in the preparation of budgets and performs cost/benefit analysis of specific programs; review financial data on an on-going basis to ensure conformance with established guidelines.
•Monitor adherence to contract terms.
•Develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures; coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
•May assist in the preparation of grant applications; participate in various meetings and present and/or gathers data to assist management in making administrative and operational decisions; prepare a variety of records, reports, and correspondence.
•May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of routine tasks.

Administrative Services Analyst II:
•Plan, coordinate and conduct studies of administrative, operational facilities management activities including fiscal operations, budget preparation and control, equipment usage, staffing patterns, workflow and space utilization.
•Develop reports and recommendations for appropriate action based on the analysis of gathered data.
•Prepare or assist in the preparation and/or review of budgets by analyzing need for budget items requested to determine whether or not items are justifiable, based on program objectives and priorities; review financial data on an on-going basis to ensure conformance with established guidelines; examine and make recommendations for the transfer of funds.
•Recommend and establish contract forms and procedures; monitor adherence to contract terms.
•Research availability and applicability of grant funding; research methods necessary for specific grant proposals; recommend and monitor procedures for grant implementation.
•Upon request, develop and recommend policies and procedures; develop written procedures to clarify or describe standard practices; design or improve forms to expedite procedures.
•Coordinate the publication and dissemination of procedures; review present and pending legislation to determine effect on departmental operations and programs.
•Participate in various meetings and present and/or gather data to assist management in making administrative and operational decisions.
•May direct, train, assign, and evaluate subordinate clerical and technical personnel in the performance of standard tasks. Administrative Services Analyst I:
OPTION I Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Qualifying experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

OPTION II
Experience: Four years of paraprofessional experience in an administrative capacity.

OPTION III Experience: One year as an Administrative Services Assistant with the County of Riverside.

ALL OPTIONS Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control and/or contract monitoring.
Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures; interpret legislative and administrative mandates and regulations; establish and maintain effective working relationships with those contacted in course of work; communicate effectively in written and verbal form.

Administrative Services Analyst II:

OPTION I Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative, paraprofessional or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: One year of professional experience in an administrative capacity.

OPTION II Education: Graduation from an accredited college or university with a bachelor's degree, preferably with a major in accounting, business or public administration, finance, or a closely related field to the assignment. (Administrative paraprofessional, or technical experience may substitute for the required education on the basis of one year of full-time experience equaling 30 semester or 45 quarter units of the required education.)

Experience: Two years of paraprofessional or technical experience in an administrative capacity.

OPTION III Experience: One year as an Administrative Services Analyst I with the County of Riverside.

ALL OPTIONS Knowledge of: Principles of administration, organization and management necessary to analyze and evaluate operations, services and programs; principles and practices of fiscal management and/or budgetary control; grantsmanship; basic elements of supervision; and/or contract monitoring.
Ability to: Collect and evaluate data; draw conclusions and formulate recommendations and project consequences of recommendations; monitor expenditures and maintain fiscal control; develop and write grant applications; interpret legislative and administrative mandates and regulations; plan, organize and supervise the work of subordinate clerical or technical staff; establish and maintain effective working relationships with those contacted in the course of work; communicate effectively in written and verbal form.

Other Requirements
License: Possession of a valid California Driver's License may be required.Questions regarding this position? Contact Raven Padilla at rpadilla@rivco.org .