Office Coordinator (Administrative)
Diagnostica Stago, Inc., (DSI) is an industry leader in the science of hemostasis and thrombosis. Stago provides the total commitment of global resources and responsiveness, coupled with cutting edge technology and reliability. DSI is dedicated to continually developing and providing the very best hemostasis products, technical support, and services.
Answer incoming calls and directs callers to appropriate personnel by performing the following duties. Greets and directs on site visitors. Responsible for purchasing of office supplies and coordinating with facilities vendors. Delivers mail. Assists with the Company car program and event planning as needed. Responsible for facilities management.
Essential Duties & Responsibilities:
- Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department. Retrieves messages from voice mail and forwards to appropriate personnel.
- Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
- Negotiates pricing, orders, receives, and maintains office supplies including kitchen supplies, stationary, packing materials and business cards.
- Receives, sends, sorts, and routes mail and faxes.
- Responsible for facilities management.
- Maintains office equipment including postage machine.
- Assists in event planning.
- Coding and approval of invoices for accounting purposes.
- Coordinates maintenance work for office.
- Assist with Company Car Plan administration.
- Performs other clerical duties as needed, such as filing, photo copying, mailing and collating.
Education & Requirements:
- High school diploma or general education degree (GED) required; and 1 to 3 years related experience.
- To perform this job successfully, an individual should have knowledge of spreadsheet software and Word Processing software.
- Valid drivers license
- Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write routine reports and correspondence.
- Ability to add, subtract, multiply, and divide using whole numbers, common fractions, and decimals.
- Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form.
- Ability to deal with problems involving several concrete variables in standardized situations.
- Up to 10% local travel.
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, citizenship, disability or protected veteran status.
Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor's legal duty to furnish information. 41 CFR 60-1.35(c)
See job description