Payroll Administrator (Finance)

JOB SUMMARY

The Payroll Administrator is responsible for accurate and timely payroll processing and employee data management. Primary duties include the entry, maintenance, and auditing of employee data and payroll information for approximately 1,000 employees. The Payroll Administrator ensures compliance with corporate policies and tax regulations and partners with Human Resources (HR) and other departments to coordinate data flow and resolve payroll-related inquiries.

This position requires a meticulous approach to resolving payroll issues, assisting employees, and preparing comprehensive payroll reports. Ideal candidates demonstrate a service-oriented disposition, strong process orientation and communication skills, have an exceptional eye for detail and can work well in a deadline driven and compliance-oriented environment.

ESSENTIAL FUNCTIONS

• The functions listed describe the business purpose of this job. Specific duties or tasks may vary and be documented separately. The employee might not be required to perform all functions listed. Additional duties may be assigned, and functions may be modified according to business necessity.
• All assigned duties or tasks are deemed to be part of the essential functions unless such duties or tasks are unrelated to the functions listed, in which case they are deemed to be other (non-essential) functions.
• Employees are held accountable for successful job performance. Job performance standards may be documented separately and may include functions, objectives, duties, or tasks not specifically listed herein.
• In performing functions, duties, or tasks, employees are required to know and follow safe work practices and to be aware of company policies and procedures related to job safety, including safety rules and regulations. Employees are required to notify superiors upon becoming aware of unsafe working conditions.
• All functions, duties, or tasks are to be carried out in an honest, ethical, and professional manner and are to be performed in conformance with applicable company policies and procedures. In the event of uncertainty or lack of knowledge of company policies and procedures, employees are required to request clarification or explanations from superiors or authorized company representatives.

Core duties include:

1. Enter and auditing of employee data; payroll maintenance; and monitoring of employee data.
2. Assist in the preparation and processing of bi-weekly payroll for approximately 1,000 employees; reviewing and ensuring accuracy of approved changes, updated and special payroll deductions.
3. Ensure that employee changes are entered correctly and made on a timely basis; reviewing changes for proper authorization and ensuring corporate policies are in accordance with federal, state, and local tax codes.
4. Research and resolving payroll problems and processing errors.
5. Partner with HR personnel to ensure responsive resolution of employee payroll issues/inquiries.
6. Provide support to employees in answering payroll related questions on an as needed basis.
7. Coordinate efforts between payroll, human resources, accounting and other departments to ensure proper flow and maintenance of employee data (including reparation/distribution of detailed reports).
8. Perform tasks and duties of a similar nature and scope as required for assignment.

MINIMUM QUALIFICATIONS AT ENTRY

Additional qualifications may be specified and receive preference depending upon the nature of the position

Basic Qualifications

• U.S Citizenship preferred
• At least 18 years of age
• Ability to acquire and maintain any other specific special clearances / access requirements

Education/Experience

• High school diploma or equivalent (GED)
• Excellent understanding of Microsoft Excel and formula functions
• Strong interpersonal, and customer skills required
• Two (2) years general office experience
• Payroll experience preferred
• Strong verbal and written communication skills
• Ability to multi-task, work under pressure and to meet deadlines

Background Prerequisites

Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey, in addition to any mandatory licensing requirements

Competencies (as demonstrated through experience, training, and/or testing)

• Demonstrated knowledge of and skill in financial analysis.
• Skill in analyzing, modeling, and synthesizing a variety of data and developing solutions.
• Skill in clear and concise oral and written communication.
• Strong planning, organization and time management skills.
• Strong customer and results orientation.
• Ability to be an effective member of and lead project teams.
• Skill in the use of financial systems and standard office productivity software.
• Ability to carry out multiple assignments concurrently.
• Ability and willingness to adapt quickly to shifting deadlines and priorities.
• Strong sense of urgency and accountability
• Positive/proactive attitude and desire to support business efforts. Demonstrated energy, drive, determination and focus on accuracy.
• Ability to work independently and as part of a team.
• Ability to consistently apply good judgment in problem-solving and decision-making.
• Proficiency with MS Office Suite, including word processing, spreadsheet production.
• Proficiency with internet research, data collection and organization, and email.
• Ability to interact effectively at all levels and across diverse cultures.

WORKING CONDITIONS (Physical/Mental Demands)

With or without reasonable accommodation, requires the physical and mental capacity to perform effectively all essential functions. In addition to other demands, the demands of the job include:

• Maintaining composure in dealing with authorities, executives, clients, staff and the public, occasionally under conditions of urgency and in pressure situations.
• Must undergo and meet company standards for background and reference checks, controlled substance testing, and behavioral selection survey.
• Handling and being exposed to sensitive and confidential information.
• Required ability to handle multiple tasks concurrently.
• Regular talking and hearing.
• Close vision, distance vision, and ability to adjust focus.
• Occasional travel to company offices and other locations.
• Frequent lifting and/or moving up to 10 pounds.
• Reading and analyzing reports and data, including computer usage.

A Word about EEO, Pay Transparency and Other Requirements....

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran.

VA License Number: 11-4665