Conference and Events Planner (Finance)
Dept Number/Name: 4-5203-000 / Administrative Services
College Division: Sar/Man-Administrative Svcs
Salary Plan: Administrative
Job Code/Title: 9402 / Conference and Events Planner
Hiring Salary/Salary Range: $45,000 - $50,000
Position Number: 00059227
ORGANIZATIONAL SUMMARY: The Administrative Services Division of USF Sarasota-Manatee encompasses the business functions of the campus with a $32 million operating budget. Units within the division include: Campus Budgeting; Business and Financial Services (Business Office Operations, Purchasing, Travel, Postal and Courier Services, Central Receiving, Asset Management, i.e., inventory, and Auxiliary Enterprises, including Parking Services, Bookstore, Food Services, and Copy Center); Human Resources; Event Management; Facilities Planning and Plant Management, including Campus Security and Emergency Management; and Technology Services.
POSITION SUMMARY: This Conference & Events Planner is responsible for the campus wide scheduling, planning, and implementation for meetings, events, and conferencing on the USF Sarasota-Manatee campus. The Conference & Events Planner fosters partnerships with campus wide staff, faculty, technical services staff, coordination with student staff, facilities, public safety, and the catering department. Reporting to the Associate Director of Event Management, this position will aid in the planning of all facets of USF Sarasota-Manatee events primarily occurring on campus but occasionally at off-site venues as well. The position will oversees logistics for conferences and events, including but not limited to the arrangements for registration, facilities set up, audiovisual equipment, security, parking and transportation.
RESPONSIBILITIES:
Schedules and manages the on campus space reservation process. Including scheduling space in 25Live, creating draft cost estimates, and confirming space reservations with campus hosts once approved by the Associate Director of Events Management.
Coordinates event planning efforts with on campus event hosts to ensure the overall success of the on campus event. Plans, schedules, and monitors logistical activities for the event, including set ups, break downs, audiovisual, security, parking, and equipment needs.
Provides on-site management for events, ensuring spaces are set up accordingly in advance of the event and that the needs of the campus host are met. This may require being on campus early mornings, nights, and weekends.
Runs the daily event report and distributes to partners. Attends the weekly event meeting and will report out to the campus partners on events to prepare for the upcoming month of activities.
Assists Associate Director of Event Management on full service planning of signature campus events
Performs other duties as assigned
POSITION QUALIFICATIONS:
MINIMUM: This position requires a Bachelor's degree in communication, marketing, public relations, hospitality management, business management, digital media, or related field, with two years of experience in related positions; or a Master's degree in the fields listed above; or an equivalent combination of related education and experience.
USF Sarasota
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38567
Posting Date: 01/15/2025
Posting End Date: 01/31/2025
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
USF's Equal Opportunity Affirmative Action Statement .
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview: USF - Sarasota Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
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