Fiscal & Business Specialist (Finance)
Dept Number/Name: 0-6125-000 / Dept of Neurology
College Division: USF Health- Morsani College of Medicine
Salary Plan: Staff
Job Code/Title: 3213 / Fiscal & Business Specialist
Hiring Salary/Salary Range: $33,000 - $50,000 annual
Position Number: 00051995
ORGANIZATIONAL SUMMARY:
The Department of Neurology has administrative offices at both the North and South Campuses of the University of South Florida College of Medicine. Neurology is in the midst of a therapeutic revolution in which some of the most dreaded of diseases are at last becoming treatable through scientific and clinical advances. USF Neurology has entered the forefront of this exciting era by strategically aligning a wealth of resources in the basic and clinical neurosciences throughout the University, in partnership with the novel USF Neuroscience Collaborative.
POSITION SUMMARY:
The department of Neurology has a Fiscal & Business Specialist position open. This position must remain up-to-date on all budgeting, purchasing, accounts payable, accounts receivable, and cash related USF policies and procedures. This position will process journal entries, monthly general ledger, reconciliations, monthly revenue and expense analysis, accounts payable and other related documents into the CODA electronic system. The position oversees the payable, receivable and ensures monthly bills and deposits are completed timely. Verifies amounts and coding assignments to appropriate cost center with guidance from Assistant Director. Receives and processes checks and electronic fund transactions. Runs moderately complex queries and reports from accounting systems and reviews, noting any inconsistencies and resolving discrepancies and exceptions. Place orders with vendors, set-up new vendors, provide payment information. Completes Pcard reconciliation for multiple Pcard holders.
RESPONSIBILITIES:
Oversees the processing of accounts payable and other related documents into CODA electronic system and/or Bull Marketplace. Verify amounts and coding assignment to appropriate cost center and/or chart field string. Receives and processes checks, and electronic fund transactions. Records transactions and journal entries and collects on checks payable to USF returned unpaid by the bank. Runs moderately complex queries and reports from accounting systems, reviews and provides notes on any inconsistencies. Assists with resolving discrepancies, exceptions and reconciles to general ledger.
Travel Delegate to all faculty and staff. Ensures that travel authorizations, receipts, packages, and expense reports are completed per policy procedures. Keeps up to date logs on traveler's status.
Prepare check requests and obtain the appropriate approvals for the payment of invoices and travel & expense reimbursements using USF, UMSA, and/or Foundation funds. Ensure the proper accounts are charged.
Monitors and tracks department expenditures on USF Pcards. Reviews and reconciles all Pcard charges for the department. Obtains receipts, adds required information and complies monthly Pcard statement packets for submission. Completes new Pcard holder requests and ensure disposal of Pcards.
Monitors payroll expenses, runs RSA checks and notes which chart field strings need to be adjusted. Makes adjustments with guidance from Assistant Director, on where payroll changes need to occur. Submits distribution change requests to central team for entry each pay period.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
This position requires a High School diploma or equivalent with three years of work experience in positions with fiscal support duties. College or other relevant post-secondary coursework may substitute for the experience requirement on a year for year basis.
PREFERRED:
Knowledge of USF enterprise business systems (e.g., FAST, GEMS, and CODA), word processing and spreadsheet applications to fulfill the duties.
USF Health
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 37921
Original Posting Date: 09/20/2024
Re-Posting Date: 01/09/2025
Posting End Date: 01/23/2025
How to Claim Veteran's Preference:
This position allows eligible veterans and their spouses to claim Veterans' Preference pursuant to Florida Statute 295.
Applicants claiming preference are responsible for providing required documentation AT THE TIME OF SUBMITTING APPLICATION; such documentation is required for eligibility determination.
Supporting documentation, in addition to the DD214, may be required based on eligibility criteria. If you are submitting a DD 214, please ensure the social security number and date of birth is redacted/removed.
For information on obtaining a DD 214 visit http://www.archives.gov/veterans/military-service-records/ or call 1-866-272-6272.
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.
The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
USF's Equal Opportunity Affirmative Action Statement .
Work Location
Campus map and location overview:
USF - Health
USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
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