Executive Assistant, Disputes and Investigations (Finance)

Description

Alvarez & Marsal is a premier independent global professional services firm specializing in providing turnaround management, restructuring, performance improvement and corporate advisory services. Our talent drives our success, resulting in our growing Disputes and Investigations practice becoming one of the most respected in the industry. From the boardroom to the courtroom, the firm delivers a wide array of solutions to contentious situations by drawing on the deep skills, diverse disciplines and experiences of its professionals. We are recognized by Global Arbitration Review as one of the leading firms of independent experts for arbitration and considered a top three firm by Who's Who Legal based on the number of experts across the globe. Our clients include major banks, leading law firms, private equity firms and well-known corporations and upper-mid-sized companies.

How you will contribute

The Executive Assistant functions as the key administrative support person in the management, coordination, and implementation of operations.

The Executive Assistant will provide comprehensive support to a team based in Houston, focusing on invoicing, client engagement, department activities, and personnel matters. This position will be a hybrid position with 3 of days in the office.

Responsibilities:

• Prepare monthly management and financial reports, including accounts receivable, work in progress, invoicing, payment tracking, and client communications regarding collections.
• Submit expense reports through Concur and reconcile corporate credit card statements.
• Submit weekly timesheets.
• Perform internal administrative tasks for client projects, such as drafting conflict checks and setting up and closing project codes.
• Help prepare administrative materials for internal practice meetings.
• Coordinate and book travel plans, including airlines, hotels, and car service.
• Arrange in-office meals for clients and internal meetings.
• Provide general administrative support (e.g., copying sensitive files, binding, answering phones) and project-specific assistance.
• Assist with department activities, projects, ad hoc requests, and other work-related duties as assigned.
• Coordinate calendars to avoid conflicts and ensure scheduled events are respected.
• Work closely with staff to keep the team informed of upcoming commitments and responsibilities, following up as appropriate.
• Research, prioritize, and follow up on incoming issues and concerns to determine the appropriate course of action.
• Facilitate smooth communication between internal and external groups and provide guidance to additional support personnel.
• Schedule and organize meetings, conference calls, events, and other departmental activities.

Qualifications:

• A Bachelor's Degree in a relevant field of study (a degree in a business-related field is a plus) is preferred but not required.
• 3+ years of experience as an Executive Administrative Associate or Executive Assistant in consulting, professional services, accounting, or a law firm.
• Comfortable preparing client invoices, completing expense reports, and reconciling credit card statements.
• Experience with legal cost billing systems (e.g. Counsellink ) is a plus.
• Highly proficient with Microsoft Office Suite: especially work with Excel; Word, Outlook, and PowerPoint.

Key Skills and Competencies:

• Understands the importance of strict confidentiality regarding internal, personnel, and client information.
• Ability and desire to learn and develop new skills.
• Basic knowledge of accounting and financial principles is a plus.
• Excellent oral and written communication skills.
• Impeccable attention to detail, strong follow-up skills, and ownership of work product.
• Efficient time management skills and the ability to meet deadlines.
• A self-starter who can multi-task and support multiple people with varied personalities.
• Ability to work independently and as part of a team in a fast-paced environment.
• Able to interact effectively and professionally with clients and all levels of firm personnel.
• Willingness to be coached, a desire for growth, and a positive teaming attitude.
• Flexibility to work additional hours as required, both in the office and remotely.

Your journey at A&M

We recognize that our people are the driving force behind our success, which is why we prioritize an employee experience that fosters each person's unique professional and personal development. Our robust performance development process promotes continuous learning, rewards your contributions, and fosters a culture of meritocracy. With top-notch training and on-the-job learning opportunities, you can acquire new skills and advance your career.

We prioritize your well-being, providing benefits and resources to support you on your personal journey. Our people consistently highlight the growth opportunities, our unique, entrepreneurial culture, and the fun we have together as their favorite aspects of working at A&M. The possibilities are endless for high-performing and passionate professionals.

Regular employees working 30 or more hours per week are also entitled to participate in Alvarez & Marsal Holdings' fringe benefits consisting of healthcare plans, flexible spending and savings accounts, life, AD&D, and disability coverages at rates determined from time to time as well as a 401(k) retirement plan. Provided the eligibility requirements are met, employees will also receive a discretionary contribution to their 401(k) from Alvarez & Marsal. Additionally, employees are eligible for paid time off including vacation, personal days, seventy-two (72) hours of sick time (prorated for part time employees), ten federal holidays, one floating holiday, and parental leave. The amount of vacation and personal days available varies based on tenure and role type. Click here for more information regarding A&M's benefits programs.

The salary range is $70,000 - $90,000 annually, dependent on several variables including but not limited to education, experience, skills, and geography. In addition, A&M offers a discretionary bonus program which is based on a number of factors, including individual and firm performance. Please ask your recruiter for details.

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