Executive Administrative Specialist (Finance)
Dept Number/Name: 0-6201-000 / College Of Nursing-Dean
College Division: USFHealth-College of Nursing
Salary Plan: Administrative
Job Code/Title: 2208 / Office Administrator
Hiring Salary/Salary Range: $63,000 - $70,000
Position Number: 00002137
ORGANIZATIONAL SUMMARY:
The College of Nursing is one of 14 colleges that comprise the University of South Florida and one of four colleges within USF Health. USF is a member of the prestigious Association of American Universities and is designated as both a Research 1 and a Community-Engaged institution by the Carnegie Foundation. U.S. News & World Report has ranked USF as one of the nation's top 50 public universities for five consecutive years, and in 2023, USF earned its highest ranking ever among all universities public or private. The College of Nursing is recognized as a nursing education and research leader, serving over 2,400 undergraduate, master's, and doctoral students annually. For the third consecutive year, our Master of Science in Nursing program ranked No. 1 among all public Florida Institutions and is proudly positioned at No. 24 nationally. The College of Nursing is an integral part of the USF Health community. We live by our mission to employ the core values of excellence, innovation, inclusion, and respect to educate future nurses, advance nursing science, and implement evidence-based clinical practice to improve health and wellness.
POSITION SUMMARY:
The Office Administrator position reports to the Dean of the College of Nursing. This position uses discretion in making sound judgments, provides specialized administrative support, makes independent decisions, and ensures the security of highly sensitive and confidential matters. In addition to maintaining the Dean's calendar, responsibilities include researching and preparing materials for meetings and agenda items as well as taking accurate notes during meetings.
RESPONSIBILITIES:
Serves as a liaison to both internal and external constituencies. Explains policies and procedures, answers questions, and independently resolves issues whenever feasible. Prioritizes incoming correspondence, compiles information necessary to develop responses, and responds to routine requests. Receives and triages telephone calls, takes messages, and briefs leadership and/or responds independently, as appropriate. Ensures all information coming in and going out of the Dean's office is timely, relevant, professional, and credible, and that information is acted on appropriately.
Accurately maintains appointment calendar for the Dean. Schedules meetings and conferences as requested. Coordinates administrative and logistical support for such meetings and conferences. Attends meetings and conferences for and/or with the Dean when needed and takes accurate notes.
Coordinates and manages the Dean's travel arrangements, including all documents and
materials required, as well as reimbursement
Oversees the general day-to-day operation of the Dean's Office. Assists with functions related to event planning, both in terms of small and large events. Supervises staff and/or students.
Prepares presentation materials, editing content and adding appropriate graphic and design elements. Composes and/or prepares correspondence, memorandum, forms, and reports using appropriate software systems. Advises on and implements administrative office policies and procedures; develops and implements office forms.
Performs other duties as assigned.
POSITION QUALIFICATIONS:
MINIMUM:
Minimum Qualifications:
This position requires a high school diploma or equivalent, with at least five years of experience in an office or administrative support position or a Bachelor degree and 3 years of related experience. Additional education may not be substituted for this experience requirement.
FLSB1310 Equivalency:
4 years of directly relevant experience may be substituted for bachelor's degree.
USF Health
Information for Applicants
This position is subject to a Level 1 criminal background check.
Job Opening Number: 38432
Posting Date: 01/09/2025
Posting End Date: 01/23/2025
How To Apply
Click on the Apply Now button. When applying to an opening you will have the opportunity to upload a cover letter and resume.
Apply online by completing the required information and attaching your cover letter and resume. Please include your experience as it relates to the qualifications stated above. YOUR COVER LETTER AND RESUME, PLUS ANY OTHER REQUESTED MATERIAL, MUST BE IN ONE ATTACHMENT. Only online applications are accepted for this position.
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To request an accommodation with the application or interview process, please contact Central Human Resources by telephone: 813-974-2970 or email HR-ADA-Request@usf.edu .
Equal Employment Opportunity
USF is an equal opportunity, equal access academic institution that embraces diversity in the workplace.The University of South Florida does not discriminate on the basis of sex and prohibits sexual harassment. Any person may report sex discrimination, including sexual harassment (whether or not the person reporting is the person alleged to be the victim of conduct that could constitute sex discrimination or sexual harassment), in person, by mail, by telephone, or by electronic mail, using the contact information listed for the Title IX Coordinator. Reports may be made at any time either online or directly to the University's Title IX Coordinator.
USF's Equal Opportunity Affirmative Action Statement .
Federal Rights
Applicants have rights under Federal Employment Laws: Family and Medical Leave Act (FMLA) , Equal Employment Opportunity (EEO) and Employee Polygraph Protection Act (EPPA) .
Work Location
Campus map and location overview:
USF - Health
USF - Tampa Campus
About USF
The University of South Florida is a high-impact global research university dedicated to student success. Over the past 10 years, no other public university in the country has risen faster in U.S. News and World Report's national university rankings than USF. Serving more than 50,000 students on campuses in Tampa, St. Petersburg and Sarasota-Manatee, USF is designated as a Preeminent State Research University by the Florida Board of Governors, placing it in the most elite category among the state's 12 public universities. USF is a member of the American Athletic Conference.
Working at USF
With more than 16,000 employees at USF, the University of South Florida is one of the largest employers in the Tampa Bay region. At USF you will find opportunities to excel in a rich academic environment that fosters the development and advancement of our employees. We believe in creating a talented, engaged and driven workforce through on-going development and career opportunities. We also offer a first class benefit package that includes medical, dental and life insurance plans, retirement plan options, tuition program and generous leave programs and more.
To learn more about working at USF please visit: Work Here. Learn Here. Grow Here .
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